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NidanEHR Patient Registration User Manual

Registration

To enroll patients into NidanEHR, the first step is registration. Patient registration and billing can be performed through the Odoo application.

Registration

Login and Open Registration Counter

  1. Log in to the NidanEHR system using the username and password provided by the hospital administrator.

  2. From the main dashboard, open the Point of Sale (POS) module.

  3. Select the Registration/Billing counter from the list of available POS shops.

  4. Click Open Register to start the registration counter.

Opening Control

When the registration counter is opened for the first time during a shift, the Opening Control window appears.

Opening Cash represents the amount of cash available in the cash drawer at the beginning of the shift.

For registration counters that do not maintain cash collections or use cashless transactions, enter:

  • Opening Cash: 0.00

  • Click Open Register to confirm and start the registration session.

Once the register is opened successfully, the patient registration process can begin.

Login

Patient Registration

Click Select Patient to begin registration.

Select Patient

First-time visit (New Patient)

  • Select Register New Patient
  • Enter patient details and complete registration
  • System generates a Patient Registration Number
  • Patient record is created for future visits

Follow-up / Repeat visit

  • Go to the search bar
  • Search patient using any of the following:
  • Patient Registration Number
  • Phone Number
  • NHIS Number
  • Select the patient from search results
  • Start Follow-up Visit or New Visit as required

Search Patient

New Patient Registration

New Registration

Required Information

  1. Patient Name (Mandatory)
  2. Gender (Mandatory)
  3. Caste / Ethnicity (Mandatory)
  4. Blood Group (Optional)
  5. Age / Date of Birth (Mandatory)
  6. Municipality / District / Province / Country (Mandatory)
  7. Ward (Mandatory)
  8. Tole / Street (Optional)
  9. Phone Number (Optional)
  10. Identification Information (Optional)
  11. Insurance Information (Optional)

Patient Form

Patient Form Continued

Insurance Verification

NidanEHR integrates with OpenIMIS for Health Insurance Board (HIB) and Social Security Fund (SSF) verification.

Insurance

Visit & Ticket Selection

Select the department and ticket type.

Ticket Department
OPD Outpatient, Dental, Ophthalmology, Radiology
IPD Inpatient
ER Emergency

Visit Selection

Assigned Provider

Patients can be assigned to a specific doctor/provider.

Assigned Provider

Save Patient or Register & Start Visit

  • Save Patient: Save record without starting visit.
  • Register & Start Visit: Start patient encounter immediately.

Register Visit

Billing and Payment

Once registration is completed, the system generates billing automatically.

Billing

Choose payment mode: - Cash - Insurance - Staff - Card

Payment

Printing Options

Provides the bill for services.

Invoice

Provides visit sticker details.

Sticker

List Patient

Returns to patient listing screen.

Patient List

Registration Workflow

  1. Login to POS
  2. Open Register
  3. Select Patient
  4. Register/Search Patient
  5. Fill Patient Details
  6. Select Department
  7. Assign Provider
  8. Register & Start Visit
  9. Process Payment
  10. Print Invoice/Sticker